JANITORIAL/CUSTODIAL SERVICES (№13650009)

This is a Combined Synopsis/Solicitation announcement for commercial services prepared in accordance with the format in Subpart 37, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotations are being requested and a separate written request for quotation will not be issued. Solicitation number 12405B19Q0001 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 corrections. North American Classification Coded (NAICS) 561720 - Janitorial Services.

The Contractor shall provide a base (1) year janitorial contract as described in the Performance Statement of Work.

No Formal site visit is scheduled at this time. If you would like to visit site for a pre-quote tour, you may contact Dr. Carl Webster at (870)673-4483 or [email protected].

Service location is: U. S. Department of Agriculture, Agricultural Research Service, Harry K. Dupree Stuttgart National Aquaculture Research Center 2955 Hwy 130 East Stuttgart, AR 72160.

The Government anticipates award of a firm fixed price contract on or about January 7, 2019.

Quotes must be received no later than 4:00 PM CST January 03, 2019.
All interested offerors should submit priced proposals along with completing Standard Form 18 (SF18) via e-mail to Monte Jordan, Contract Specialist, USDA-ARS at e-mail address: [email protected] . Offerors are advised to submit their proposals through e-mail only.

As authorized by FAR 5.102, solicitation dissemination is limited to electronic medium, and the USDA/ARS will provide no hard copies.

All interested offeror"s (prime contractors & subcontractors) should register at www.fedbizopps.gov so that others will know of your interest in participating in this procurement. A Bidder"s List WILL NOT be prepared nor distributed by the Contracting Officer, as it is the Offeror"s responsibility to register at the FedBizOpps website. Offeror"s are advised that they are responsible for obtaining ALL solicitation documents and acknowledging any amendments and should re-visit the FBO website periodically to check for any modifications to this notice, updates, or amendments without further notice from the USDA. Prospective contractors shall complete electronic annual representations and certifications at http://orca.bpn.gov, shall be registered in the System for Award Management database at http://www.sam.gov, shall be verified in the Vetbiz Registry Information Pages prior to submitting an offer, and shall have completed the VETS-4212 report at: http://www.vets4212.dol.gov (if applicable).

This procurement requires the use of bio based products to the extent that such products are reasonably available, meet agency or relevant industry performance standards and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the USDA Bio Preferred SM Program.

Address ALL questions in WRITING to the issuing office via email to [email protected]. NO telephone inquiries will be accepted.

Question 1: Can you tell me if there is an incumbent contractor currently performing work for this requirement? If so, could you please provide their company name and contract number?
Answer 1: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 2: Are there any incumbent employees currently performing? If yes, how many?
Answer 2: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 3: Would incumbent employees have 1st right of refusal under this opportunity?
Answer 3: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 4: Did anything change from the previous scope of work?
Answer 4: Services need to be provided daily and include, but not limited to: trash collection and disposal from all rooms, floor sweeping, floor mopping, and bathrooms cleaned. There are two buildings where the tasks need to be performed. It might be better if an interested party schedule a site visit to discuss duties and see facility.

Question 5: Can you please provide me with the current monthly and annual price for the USDA, Stuttgart, AR?
Answer 5: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 6: Who is the incumbent?
Answer 6: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 7: What is the annual value of the existing contract?
Answer 7: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 8: Could you clarify the desired frequency of service? Except for daily trash dumping, it seems nebulous. Offers might not be comparable.
Answer 8: Services need to be provided daily and include, but not limited to: trash collection and disposal from all rooms, floor sweeping, floor mopping, and bathrooms cleaned. There are two buildings where the tasks need to be performed. It might be better if an interested party schedule a site visit to discuss duties and see facility.

Question 9: Is this a new requirement or is there an incumbent vendor? If available, can you please send along the incumbent contract number?
Answer 9: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 10: Who was the incumbent contractor on the project? What is the price of the former contractor?
Answer 10: There is no incumbent contractor. The Harry K. Dupree Stuttgart National Aquaculture Research Center (SNARC) had a Custodian, WG-3, so there is no current contract, no incumbent employees, nor right of first refusal.

Question 1: Has the Scope of Work, under the new solicitation remained the same, decreased or increased compared to the current contract?
Answer 1: Answered on Amendment 1 posted to FedBizOpps 12/06/2018.

Question 2: What is the total contract value of all option years, including the base year of the current contract?
Answer 2: Estimated Price Range between $25000-$40000.

Question 3: Who is the current incumbent?
Answer 3: Answered on Amendment 1 posted to FedBizOpps 12/06/2018.

Question 4: What equipment will the Contractor be responsible to supply?
Answer 4: Scope of work, we state that we supply everything required.

Question 5: Is there a page limit on the proposal submission?
Answer 5: No page limit on proposal submission.

Question 6: How are we to submit our proposal once completed, and to whose attention?
Answer 6: Instructions listed in Combined Synopsis/Solicitation on FedBizOpps.

Question 7: When will the Pre-Bidders Conferences be scheduled?
Answer 7: No Pre-Bidders Conference currently scheduled.

Question 8: Under Background it states Building #8 is included, but building #8 is not listed under place of performance, is building #8 included?
Answer 8: Bldg. #8 is included in the duties, but it is sporadic and comprises sweeping and garbage removal. But it is not a daily task.